• Info@tupado.org
  • +254 715 776 561 / +254 800 720 287

Human Resource Intern

Expired on: Apr 15, 2022
   

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JOB TITLE:                                        -Human Resource Intern

DEPARTMENT/SECTION:                – Human Resource & Administration

REPORTS TO:                                   – Executive Director

Introduction

Established in 2000, Turkana Pastoralist Development Organization (TUPADO) works with pastoralist communities and other disadvantaged (vulnerable) groups in Kenya, Uganda, South Sudan and Ethiopia borders to build resilience through participatory programming. The organization has headquarters in Lodwar town, Misikho House, Turkana County. It is registered in Kenya under NGO coordination board. The organization works in seven (7) thematic areas such as Livestock programming, Humanitarian work, Climate Change, Governance, Conflict prevention and mitigation, WaSH and Livelihoods.
Position HR Intern
Where, Lodwar with no travel to the field
Level of responsibility: Reports to Executive Director (ED)/Programs Manager
Works directly with Finance Manager, MEAL Officer, Logistics and Procurement Officer and Project Officers

Scope of the position

The HR Intern works under the direct supervision of the Executive Director (ED) to implement practices and activities of the Human Resources and Administrative Management providing HR services and Administration linked to organizational and project needs and objectives. The HR Intern will support the ED with recruitment, administration of health benefits, filing and complete administrative tasks related to all aspects of HR. H/she will perform any other duties that may be assigned by the ED.

Recruitment Support:

  • Support in the recruitment processes and adhere to the recruitment policies and procedures
  • Prepare recruitment materials including preparation of job adverts and posting based on the approved job descriptions, minutes of pre-selection and interview processes.
  • Coordinate scheduling of interviews with the shortlisted applicants and interview panel.
  • Carry out short listing, coordinate and participate in interviews.
  • Plan and coordinate new employee orientation including preparing the onboarding schedule, employment forms, ensuring the work equipment/laptops are available to the staff on the reporting day.
  • Maintains an active and organized data bank of applicants for various positions.

Filing

  • Ensure employee files have the necessary documentation as per the personnel file check list.
  • Ensure filing (electronically and hard copies) of recruitment files per positions advertised.
  • Ensure filing of relevant HR documentation:

Administration of the Health Benefits

  • Assist to oversee the administration of the health benefits, Group Life/WIBA and pension program.
  • Communicate timely addition of new hires and exiting staff with the insurance brokers.
  • Support in the renewal process for the medical insurance and Group Life/WIBA.

Leave Management

  • Maintain accurate leave records for input in Homere on a monthly basis and for purposes of leave planning.
  • Supervision of HR Assistant/Associate.

Administrative Duties

  • Support in planning and coordinating of staff retreats working closely with the procurement and logistics team.
  • Plan for office events- office lunches, Christmas office functions
  • Support in the preparation of work permit/permanent residency documentation and follow with the consultancy firms.
  • Execute all other tasks as assigned by the Supervisor

Qualification, Competencies and Knowledge:

Qualifications

  • Bachelor’s degree in Human Resources Management or relevant degree.
  • At least 3 years’ experience in a HR generalist role.

Competencies and Knowledge:

  • Demonstrated ability to implement and manage all aspects of the HRM function in line with current practices and trends.
  • Demonstrated ability to successfully coordinate activities with different departments and proven ability to work successfully in a team in a fast-paced environment.
  • Integrity and friendly approachability.
  • Able to maintain high level of confidentiality.
  • Demonstrated ability to gain the trust and confidence of colleagues and to handle confidential matters discreetly and have experience in conflict resolution.
  • Ability to competently assess priorities; manage a variety of complex activities simultaneously in a time-sensitive environment and meet competing deadlines.
  • Must have demonstrated understanding of Kenya Labor laws, and other relevant laws.
  • Strong organizational skills and attention to detail.
  • Excellent oral and written communication skills in English.
  • Demonstrated computer proficiencies, including Microsoft Office Suite, especially Word, Excel, PowerPoint, and database management.
  • Excellent oral and written communication skills in English.

Terms and conditions

There will be possibility of extension to full contract (HR Manager) subject to funds availability   For the interested candidates applications deadline is Friday April 15th, 2022. Send your application and CV to info@tupado.org  
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